OCR & Data Extraction

OCR and Data Extraction help you quickly turn documents into searchable text and structured data, without manual effort.

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OCR (Optical Character Recognition)

OCR converts images into searchable and readable text.

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How to use OCR

• Choose which faxes to process:
  • All Faxes
  • Inbound
  • Outbound
  • None
• Select pages:
  • All pages (default)
  • Limit to specific pages if needed

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Field & Data Extraction

Field & Data Extraction pulls important information from faxes and saves it into structured fields.

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How it works

• Select an Auto NLP option (or None)
• Extract data from pending faxes
• Review extracted values before use

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Manage Fields (Custom Fields)

Custom fields are created from Manage Fields and are used during data extraction. You can define fields such as:

• Priority
• Brand name
• Reference number

Each field includes a name and a type, based on what information you want to extract.

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Confidence Settings

Both OCR and Data Extraction support confidence thresholds.

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Confidence level

Set a minimum confidence level to control accuracy.

• Lower confidence captures more text
• Higher confidence improves accuracy

You can process multiple pending faxes at once using OCR.

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FAQs